Micro Mailing Canada

Addressing and Labelling Guide and Tips

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Automated Addressing and Labelling of Bulk Mail

Our computerized systems can decipher a wide range of addressing and labelling styles. Our experience, however, suggests that a consistent approach to mail addressing and labelling leads to more efficient handling.

Mail Tips:

  • Use Uppercase
  • Use uniform left margin
  • Use proper punctuation
  • Use return address
  • Use proper Postal Code
  • Use readable fonts
  • If unsure, get professional help!

Addressing Direct Mail in Canada

For our customers, large and small, this translates into better service and lower costs. Consistent and accurate addressing eliminates the need for extra handling, and/or redelivery by Canada Post. Standardized addressing ensures that mail is consistently delivered on time, the first time, every time.

Our modern mailing facilities handle the most technologically efficient formats for addressing, however they do not limit mailers to any one format. In some cases, because of individual preference or other considerations, mailers may not be able to follow certain formats. Micro Mailing Canada respects the wishes of customers in matters of format. We have taken great care to accommodate the requirements of the English and French languages by recognizing and accepting the use of upper and lower case characters, including accents, as well as the full spelling of and punctuation between addressing elements. For more technical information on the physical characteristics necessary for effective processing, please contact us.

Addresses should be upper case; however, mailers may wish to use lower case due to individual preference or other considerations. All lines of an address should be formatted with a uniform left margin. Punctuation should not be used unless it is part of a proper name, ( S T. JOHN S). However, mailers may wish to use punctuation due to individual preference or other considerations.
Accents are considered to be an integral part of language and are not considered to be punctuation. Return addresses should be formatted in the same fashion as the destination address, and located in the topleft corner of the mail piece, clearly separated from the destination address, or on the back of the mail piece at the top. Postal codes must be printed in upper case with the first three elements separated from the last three by one space (no hyphens). The # symbol or the French equivalant, no, must never be used as part of the address.
Addresses should be be less than 40 characters per line, excluding spaces. All characters must be larger than 2mm and smaller than 5mm from the top to bottom (10 to 12 point). Return addresses may use smaller characters and must not be larger than the destination address. The municipality, province and postal code should always appear on the same line. Space between address lines must be at least 0.5mm but no more than one blank line between lines of addressing. Characters in the address block should not be underlined.

Get the most out of your direct mailing. Contact Micro Mailing Canada today to maximize your direct mailing dollar.